Privacy Notice- Summerfield Healthcare
This privacy notice explains how we process any personal or sensitive information we collect about you when you are referred or access our occupational health services.
Who Are We?
Summerfield Healthcare is a trading name of Ryminster Healthcare Limited (including its group companies or subsidiaries) (“Summerfield Healthcare”) has its registered office at Building One, Charlesworth Court, Knights Way, Shrewsbury SY1 3AB.
At the time this notice was produced Ryminster Healthcare’s group companies included:
- Ryminster Limited;
- Ryminster Medical Services Ltd;
- D4Drivers (trading name of Ryminster Medical Services Ltd);
- Summerfield Childcare.
Our Data Protection Officer
Our Data Protection Officer is Katie Trimmer; you can contact her using the following email address: email@example.com.
Personal data- What is it?
“Personal data” means any information relating to an identifiable person who can be directly or indirectly identified, in particular by reference to an identifier. The processing of personal data is governed by the General Data Protection Regulation (EU) 2016/679 (the “GDPR”).
Sensitive Data- What Is It?
Personal data of an individual, the data subject, relating to any of the following:
- racial or ethnic origin;
- political opinions;
- religious or philosophical beliefs;
- trade union membership;
- data concerning health;
- data concerning sex life or sexual orientation;
- genetic data; or
- biometric data where processed to uniquely identify the data subject.
How And Why We Use Your Personal Data
Summerfield Healthcare collects medical and health information where it is necessary in order to undertake our private medical services.
What Personal Data Do We Collect About You?
The information we collect about you may be written, visual or audio formats. This information is collected following a referral from yourself, your employer or your employer’s representative for the provision of private medical services.
Where Do We Obtain Your Personal Data?
Your personal data may come to us via a referral from your employer or employer’s representative, your GP or Consultant or a specialist consultant/practitioner. Alternatively, we may obtain personal data directly from you.
How Do We Process Your Personal Data?
Summerfield Healthcare complies with its obligations under the GDPR by keeping data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of personal data; by protecting personal data from loss, misuse, unauthorised access and disclosure; and by ensuring that appropriate technical measures are in place to protect personal data.
Sharing Your Personal Data
We will obtain consent from you for your personal data to be shared with your employer or employer’s representative.
Your personal data will be treated as strictly confidential, and will only be shared with third party clinicians or providers of therapeutic or assessment services such as, but not limited to, therapy of any kind, or additional assessments. We will only share your personal data with third parties if you provide us with your consent, or the sharing of your personal data is required by law, or there is a substantial public interest for us to do so (such as a danger to the wider public), or the disclosure of your personal data is of overall benefit to you when we believe that you lack the capacity to consent. Where we do not rely on your consent to share your information data we will only disclose the minimum amount of information necessary, avoiding releasing personal data where possible.
How Long Do We Keep Your Personal Data
Summerfield Healthcare will retain your personal data, only for as long as we need that personal data for the purposes of the processing. At the most, we will retain your personal data for 6 years post-employment or in agreement with your employer’s retention notice or statutory / legal requirements.
Where Do We Process Your Personal Data?
We do not process any of your personal data outside of the European Economic Area.
Summerfield Healthcare will seek your explicit consent to process your personal data with regards to the occupational health referral or therapeutic care. This is the legal basis on which we will rely on to process your personal data.
You have the right to withdraw your consent at any time. Please note that should you withdraw your consent, your employer or employer representative may choose to act on the information they have to hand.
Please note that failure to provide appropriate information may lead to our clinicians being unable to provide a medical opinion or to provide appropriate therapeutic care.
What Are Your Rights?
Right of access. The GDPR gives you the right to access copies of the personal data held about you. Your right of access can be exercised in accordance with the GDPR. The first copy of the personal data held about you will be provided free of charge but any subsequent copy will be subject to a reasonable fee based on the administrative costs of providing copies of the personal data to you.
Right to request an electronic copy of your personal data. Where you provide personal data you have the right to be provided with a structured, commonly used and machine-readable copy and have the right, in certain circumstances, to ensure that we transmit that personal data to a recipient of your choice without hindrance (the right to data portability).
Right to correct. You have the right to ensure that we correct the records of any personal data held about you which are inaccurate. You also have the right to ensure that we complete any incomplete personal data held about you.
Right to erasure. You have the right to ensure that we erase your personal data (the right to be forgotten).
Right to restriction. In certain circumstances, such as where you have contested the accuracy of personal data, you have the right to restrict our processing of your personal data. That means that we will hold your personal data on file but that we cannot process that personal data. We will inform you if for any reason the restriction on processing your personal data is lifted.
Where any rectification or erasure of personal data or restriction of processing has taken place we shall communicate any rectification to you or erasure or restriction of processing to each recipient to whom the personal data has been disclosed, unless this proves impossible or involves disproportionate effort. We shall, if you request, inform you about those recipients.
Exercising your rights. If you wish to exercise any of your rights, or if at any point you believe the personal data we process is incorrect, you can request to see this personal data. If you would like a copy of the personal data about you that we process, or if you wish to have that personal data transferred to another company or organisation, please contact us at: firstname.lastname@example.org.
If you wish to raise a complaint relating to how we have handled your personal data, please contact our Data Protection Officer, Katie Trimmer at: email@example.com.
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk.
Downloadable version of this Privacy Notice can be found here:
SFHC Privacy Notice V1